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Policies & Procedures

Policy 5204 - Purchase Requirements Over $25,000

Revision Date: 6/21/2007

Responsible Office: Purchasing Officer

Reference: RS 39:1594


PURCHASES OVER $25,000

Where the estimated cost of materials, supplies and/or equipment is above $25,000, an Invitation to Bid (ITB) will be mailed to at least five (5) bona fide prospective bidders.

Sealed bids will be received in the Purchasing Office, and opened publicly at the designated time and place. Generally, a minimum of twenty-one (21) days will be allowed for bids to be received, unless extenuating circumstances exist which allow for a ten (10) day bidding period.

The requesting department will be notified of the assigned bid number and opening date, after which the bids can be picked up for evaluation.

Departments are not permitted to split or artificially divide purchases to circumvent these bid requirements.

Purchases estimated to cost over $25,000 are to be made by sealed bid after publicly advertising in the official journal of the state (Morning Advocate in Baton Rouge) and in a newspaper in the locality of the budget unit to be served.

Five (5) bona fide, qualified bidders are to be solicited.

Departments are not permitted to split or artificially divide purchases to circumvent these bid requirements.


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