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Information for Commencement Day for Degree Candidates

SUMMER COMMENCEMENT 2014

 

NOTE:  There will NOT be a rehearsal for the commencement.  Please read these instructions carefully. If you are physically unable to climb stairs and/or cross the stage, please notify Mrs. Stephanie Moore in the University Registrar’s Office at 257-2176, and special arrangements will be available for you to participate on stage.

WHAT:  SUMMER Commencement 2014

WHERE:  Thomas Assembly Center, Ruston, Louisiana

WHEN:  Thursday, August 21, 2014.  Be at your College’s Assembly Area by 8:30 a.m. (see table below for your specific meeting area.) The processional will begin promptly at 10:00 a.m. The location of all the areas for assembly listed below, are on the lower concourse (playing floor level) of the Thomas Assembly Center.  Please do not bring guests and family to the College Assembly areas. 

ORDER OF MARCH

DEGREE OR COLLEGE

ASSEMBLY AREA

 

 

 

Line I

College of Applied and Natural Sciences

Undergraduate Degree Candidates

Room 168 (left side)

 

College of Business

Undergraduate Degree Candidates

 South entrance to playing floor (look for College signs on lower concourse)

 

College of Education

Undergraduate Degree Candidates

Room 168 (right side)

 

 

 

Line II

College of Engineering & Science

Undergraduate Degree Candidates

East entrance to lower concourse near Athletic Director's office (look for College signs on lower concourse)

 

College of Liberal Arts

Undergraduate Degree Candidates

Room 102

 

The Graduate School

ALL Graduate Degree Candidates

North entrance to playing floor (look for College signs on lower concourse)

 

SHOW UP WEARING: You should be wearing your cap and gown. Men should wear a shirt and tie, with dark trousers underneath the gown.  Women should wear a dress or pants suit with a blouse that has a collar that does not extend above the neckline of the gown. All undergraduate degree candidate tassels are worn on the right side of the cap. Don't forget your tassel! At the appropriate time during the ceremony, the President will tell you to "...transfer your tassel from the right to the left side of your cap (mortarboard) indicating your status as a degree recipient...". Candidates for the master's degree will wear the appropriate hood for their academic discipline. Doctoral candidates will not wear their hood, as they will participate in a "doctoral hooding" ceremony on stage.

Note: Only those items approved for wear with the official university cap & gown (e.g. approved academic honor cords, stoles, shawls, or medals/pins) will be allowed in the processional and commencement exercise.  Please, do not decorate your mortar board.  Your Dean will ask you to remove the decoration(s) or replace the mortar board before you will be allowed to participate in the ceremony.

WHAT HAPPENS IN THE ASSEMBLY AREAS: Your Dean and his/her designated representative will assign your position in the processional line-up (alphabetically within each degree-type in each college) to assure proper order for the conferring of degrees onstage. Faculty and staff members will be present to assist with last minute cap & gown adjustments or problems. Representatives from the Bookstore will also be available for assistance.

THE PROCESSION OF CANDIDATES: The two lines will be led into the arena seating area via the South entrance to the playing floor. You will be directed to the proper seating by the Faculty Marshals. As you move into your aisle, be sure that no seats are left empty. Follow the Marshal's directions in all cases.

DURING THE CEREMONY:  The following are important points to remember during the ceremony:

  • Men:  remove mortarboards during the Invocation, singing of the National Anthem, singing of the alma mater, and the Benediction.

  • Wait on the top stair of the stage until your name is called before stepping forward to receive your diploma cover and shake the University President’s hand.

  • After crossing the stage, you will receive your Commemorative Medallion from your Associate Dean at the bottom of the exit stairs.

  • Return to the seating area and remain standing until your Dean directs your college to be seated.

  • After the program, you will leave the seating area as directed by the Faculty Marshals.


AFTER THE CEREMONY: Immediately following the recessional, proceed to the designated room (look for the sign) where you will pick up your diploma packet.

GENERAL INFORMATION:

There is no storage area for personal items such as purses or cameras, so plan accordingly. Do not bring these items with you! Do not leave these items in the College Assembly areas!

Guests will not be allowed on the playing floor level before, during, or after the commencement ceremony. A professional photographer will take pictures as you receive your diploma cover and after you exit the stage.  Your commencement package will contain instructions to contact the photographer via their website to view proofs and instructions for purchasing commencement photos.

NOTE: Official, degree-posted transcripts are available upon written request to the Office of the University Registrar beginning the first working day following commencement. There is no fee for this service. Any personal debts to the University must be cleared before your official transcript can be released.



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