Notetaker Services and Procedure
The Office of Disability Services will provide notetakers to qualified students with appropriate documentation for the need of notetaker services. The Office of Disability Services has a limited number of notetakers. If the student requesting notetaking accommodation will not have an available notetaker, then assistance will be requested from the instructor(s) to locate student(s) in the class(es) willing to provide copies of their own notes. Arrangements will be made for the copies to be made with the appropriate department for the class, or NCR (or Carbon Paper) paper will be provided to the ODS registered student for use to have multiple copies of notes.
Policy for Students Receiving Notetaker Services
It is the responsibility of the student requesting the notetaker accommodation to inform the Coordinator of Disability Services of their need.
It is the student's responsibility to work with the notetaker to ensure you get the class notes in a timely manner.
It is the student's responsibility to discuss with the notetaker about symbols or abbreviations used for class notes.
Having a notetaker does not relieve you of the necessity to attend class(es). If you do not attend class, the notetaker is not obligated to provide you with materials from the missed class(es). It is the responsibility of the student to notify the ODS and/or notetaker if the student needs to miss class(es). If the student misses three (3) classes without notifying the ODS or notetaker, then the student may lose their notetaker accommodation privileges. The student may request an appeal of the decision through the grievance procedures.
Procedures for Notetakers
Notes are to be delivered directly to the student approved for the service.
Notes should be delivered to the student no later than 24 hours after the class meeting.
Please notify the student and the ODS office, as soon as possible, if you will be absent from class. This will give the student the opportunity to make alternate arrangements.
The notetaker service is confidential. Please do not divulge to anyone the name of the student(s) for whom you are taking notes.
Notetakers are responsible for any necessary paperwork related to their employment. They need to promptly fill-out their time-sheets in the ODS office.
Notetakers are to provide notes that are legible.
Notetakers shall wear an identification badge identifying the notetaker as a staff member of the ODS office. Notetakers should sit next to the student for whom notes are being provided.
Notetakers will not be paid for taking notes when actively enrolled in the same class.
Notetakers are to dress appropriately as not to distract from the class or activity or draw attention to self. You are representing the university as a professional student employee.
Notetakers must complete their time-sheets in a timely manner.
Notetakers are to seek assistance with concerns from the Coordinator of Disability Services. If the Coordinator is not available, then the notetaker should seek assistance from the ADA Coordinator.
Alternative Testing Accommodations Policy and Procedure
Extended time - you will be allowed extra time to complete the test. The amount of time will determine by the Coordinator of ODS based on the type of test and the documentation provided by you.
Scribe - you will dictate answers to ODS staff or ODS student worker.
Reader - ODS staff or ODS student worker will read the test to you.
Taped Recorded Exam - the instructor will record the test onto audiocassette tapes.
Interpreter - Sign Language Interpreters will be available to interpret test instructions, questions from the student to the instructor, and special situations.
Distraction Free Environment - student will be placed in a room mutually agreed upon by the instructor and student or in the ODS office. Louisiana Tech University ODS Coordinator or designee will proctor all tests in the ODS office. Backpacks, books, and other items must be placed in the Coordinator's office.
Accessing Testing Accommodation:
To access this accommodation you must complete the Request of Testing Accommodations form, from the ODS office. You and your instructor must sign the application for alternative testing before returning it to ODS. We cannot process accommodations the same day of the test, most testing dates are on your syllabus, so plan ahead. You must also give the instructor a testing accommodation form 3-5 days before the test so the Coordinator can schedule your time. The instructor will state the time of the test on the accommodations form, know the time. If you do not have a proper block of time at the schedule time of your test, you must make arrangements with the Coordinator of ODS to take your test within your first free block of time. You must be on time. We do not extend your test time if you are late.
Cheating is not allowed. The instructor indicates what aids may be used for each test. The use of any unauthorized aids such as texts, notes, "cheat sheets," and/or calculators to gain an advantage on a test will be reported to the instructor with your test. We only proctor the test and must report to the instructor any information or aids not allowed in the testing room. You will be advised to meet with the instructor after the test.
Sign Language Interpreters Accommodation Policy
Sign Language Interpreters will be provided to Deaf and Hard of Hearing students who request and demonstrate a need for interpreters and ability to benefit from such accommodations. Students requesting interpreters must be registered with ODS. The type of interpreting provided will depend on the accommodation preferences of the Deaf/Hard of Hearing students in the class. Interpreters will be provided for academic programs and college sponsored activities.
Priority of Accommodations
Requests from student and staff will be covered according to the following priorities:
- Academic classes
- Academic activities
- Student/instructor meetings
- College sponsored activities
Procedure for Requesting Interpreters
- Provide a copy of your class schedule 2 weeks before the start of the quarter and complete a Request for Interpreter Services form to ensure that an interpreter will be available on the first day of class. After this time, we will do our best to locate an interpreter, but we cannot guarantee that an interpreter will be available the first day of class.
- Students requesting an interpreter for academic and/or college sponsored activities must make the request in writing 24 hours in advance. Oral requests made to staff will not be equated to formal requests. Last minute and emergency requests will be filled, if interpreters are available.
If an interpreter does not show up for an assignment, the student should contact ODS as soon as possible. If available, a replacement will be sent.
Student should notify the ODS at least 24 hours in advance or as soon as possible if they will not be attending class, activity, or service.
Should a student not show up for a class, activity, or service, the interpreter will wait five minutes for each assignment. After the allotted time has expired, the interpreter will return to the ODS.
Cancellation of Services
After a student is absent from three class sessions without notifying the ODS, services for that student may be interrupted. In order to reinstate interpreter services, the student must meet with the Coordinator of ODS and draw up a contract covering the new terms of interpreting. If the student continues to be absent without notification or does not follow the terms of the contract, services may be discontinued.
The student will receive written notification from the Coordinator of ODS that the accommodation has been discontinued. The student must petition to the Coordinator of ODS to obtain reinstatement of interpreters.