Renewal Application for Returning Students
|February 26 (1pm) - March 12 (10am)||Current residents may complete a renewal application and begin searching for roommates. *Renewal apps are considered complete once a student pays the $100 app fee.|
|March 14 (1pm) - March 19 (10am)||Current apartment residents who completed a renewal application can reserve an apartment (different or same based on availability). You may pull in unassigned roommates who also completed a renewal application if they have confirmed your roommate request through the online portal. Please note that if this step is not completed you will be unable to assign a roommate with you.|
|March 21 (1pm) - April 3 (10am)||Current residence hall and apartment residents who completed a renewal application can reserve any available space on campus. All available space is visible on the housing portal.|
Any returning student who submitted a renewal application for housing but failed to select their room by April 3rd at 10am will be assigned by our Residential Life staff ONLY if the student submits a written request for us to do so. It is the student's responsibility to cancel any housing accommodations made according to cancellation deadlines. However, the renewal application fee of $100 is not refundable. All residents planning to reside on campus for Summer and/or Fall 2018 must complete a renewal application February 26, 2018 at 1pm - March 12, 2018 at 10am, regardless of scholarship or financial aid. If you miss this time slot or decide at a later date to live on campus, you will need to reapply for housing beginning June 1, 2018, which includes a $150 non-refundable application fee. Anyone who applies June 1st or after will be assigned by the Residential Life staff as space permits.
Will I be able to reserve my current housing location?
Please keep in mind that you are reserving a space for the upcoming year, not necessarily the same room/apartment in which you currently reside. Each year the Department of Residential Life has to rotate the buildings we use for summer, in addition to the buildings in which we complete maintenance. We also have dedicated space for our incoming students. Your current room/apartment may not be available for next year. Each lease you sign is on a year by year basis. We cannot guarantee the same room/apartment for more than the leased time period.
9-Month/Academic Year 2018-2019 (August 31, 2018 - May 18, 2019) housing options for returning residents:
**Some spaces within these locations may not be available at the time of selection.
- Sutton A, B, C, D, E (9-month lease)
- Kidd A, B, C (9-month lease)
- Neilson D (9-month lease)
- Hutcheson A, B, C, D, E (9-month lease)
- Mitchell, Dudley, Adams and Aswell 3rd floor (9-month lease)
- Cottingham 2nd floor (9-month lease)
- Graham 3rd floor - if you meet the Engineering LLC requirements (9-month lease) **Requirements: You must currently live in Graham, have only lived there for one year, and are still an Engineering or Computer Science major.
12-Month (May 27, 2018 - May 18, 2019) housing options for returning residents:
**Some spaces within these locations may not be available at the time of selection.
- Neilson C (12-month lease)
- Caruthers C, D (12-month lease)
- McFarland A, B, C (12-month lease)
- Thatcher A, B (12-month lease)
- Aswell residential suites (You will need to fill out a separate application for these locations) **This living option is only available to students in the summer. Students living here for the summer must complete a 9-month lease in either a 9-month lease designated apartment or the 9-month lease traditional residence halls.
9-month lease agreements cannot be canceled or adjusted after July 15, 2018. 12-month lease agreements cannot be canceled or adjusted after 5pm on May 18, 2018. A $250 fee will be assessed to a student's account if that student reserves a 12-month apartment space and changes the lease to 9-months before May 18th, 2018. Please note that the meal plan requirements are changing beginning Summer 2018 quarter: the apartment meal plan option is only available to those students with 90 or more earned credit hours.
All students living on campus in either a residence hall or apartment must sign a lease agreement. In the apartments you have the choice of a 9-month (Fall 2018 quarter - Spring 2019 quarter) or a 12-month lease (Summer 2018 quarter - Spring 2019 quarter). Students choosing a 12-month lease must be registered for Fall 2018 and are not required to take courses during the summer quarter. In the residence halls you will sign a 9-month lease. If you would like to live on campus during the summer but not in the apartments, you will need to complete a separate Summer 2018 application and are required to enroll in at least one summer course. The only summer housing option, other than the apartments is our new Aswell Residential Suite. Please note that there is a price different in this housing option as opposed to the traditional residence halls. 9-Month lease agreements cannot be canceled or adjusted after July 15, 2018. 12-Month lease agreements cannot be canceled or adjusted after 5pm on May 18, 2018.
To be able to live with the roommate(s) of your choice, all preferred roommates MUST complete the renewal application before March 12th at 10am. Once a resident pays the app fee, he/she will be able to begin searching for potential roommates. Utilizing the portal, you can request that a resident be your roommate, message the potential roommate, confirm or deny roommate requests, and search for those individuals who may match best with you according to the roommate survey. Please note that in order to assign yourself with a particular roommate, he/she must accept your roommate request prior to the time of room selection.
Description of Renewal Application Schedule
Current residents may complete a renewal application and begin searching for roommates. (February 26th at 1pm - March 12th at 10am)
Only students who currently reside on campus qualify to complete a renewal application. In completing the application, the resident will decide whether to complete a 9 month, 12 month lease or Summer app in addition to a 9 month lease (if choosing to live in the residential suites for the summer). Housing options are dependent upon which lease a student chooses. Preferred roommates must choose the same lease option to be able to reside together. The application process takes the resident through steps in which he/she will verify personal information on file, complete a roommate survey, pay the renewal application fee of $100, and begin searching for roommates. The application is only considered complete once the payment has been made. Residents can search for potential roommates according to survey question preference, by web profile, etc. A potential roommate must accept the roommate request before a resident can assign him/her to live with them. This time period gives students a chance to complete the application and to confirm roommates.
Current apartment residents who completed a renewal application can reserve an apartment (different or same based on availability) (March 14th at 1pm - March 19th at 10am)
Students who completed a renewal application during the time period of February 26th at 1pm and March 12th at 10am and currently live in an on campus apartment can log back into the online housing portal and select an available apartment space. Students may pull in unassigned roommates who also completed a renewal application if they have confirmed the roommate request through the online portal. Please note that if this step is not completed you will be unable to assign a roommate with you. An accepted roommate must have applied for the same lease as you - either a 12 month or 9 month to be able to reside together. (For example, if you need a 12 month lease but your accepted roommate only wants to sign a 9 month lease, you will not be able to reside together as locations differ for each lease option.)
If his/her current apartment is available, he/she can assign themselves into one of the spaces. If not, he/she may choose another apartment space to assign themselves into. If he/she does not want to live in the same apartment in which he/she currently resides, he/she does not have to reserve in the same apartment but must choose from the spaces visible on the portal. Assignment is on a first come, first served basis.
Current residence hall and apartment residents who completed a renewal application can reserve any available space on campus. All available space is visible on the housing portal. (March 21st at 1pm - April 3rd at 10am)
Any student who currently resides on campus and who completes a renewal application during the time period of February 26th at 1pm - March 12th at 10am may log in to the online housing portal to select any space available on campus. A current residence hall student may be able to reserve their space in a residence hall or in an apartment, if space is available. All open spaces are visible on the housing portal at this time and are open to only returning students. If a resident fails to select a room on his/her own utilizing the portal by April 3rd at 10am, he/she will not be assigned a room by our office and the renewal application may be cancelled. It is the student's responsibility to cancel any housing accommodations according to the cancellation schedule.
Still Have Questions???
If you have any questions along the way or in navigating the online housing portal, please contact our office at (318) 257-4917 or email us at firstname.lastname@example.org. We will be more than happy to assist you in the process! Also, we will host two sessions to walk residents through the process on Wednesday, February 21st at 10am and Thursday, February 22nd at 3pm in Wyly Tower Auditorium. We will utilize this time to take you step-by-step through the online housing portal, review the renewal application schedule, and answer any questions you may have with regards to the renewal application process. Thank you for living on campus with us this year and we look forward to another successful on campus experience in the Fall!