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- CARES Act 45-day report – 2
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- CARES Act institutional report – 30 Sept 20
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Dear students, faculty, and staff,
Good Wednesday morning.
As we awaken this morning to the ominous threat of a major hurricane hitting our Gulf coast, our hearts and prayers go to those who are in the hurricane’s path. Many of our students, faculty, staff, alumni and friends are from those areas that will face the highest winds and storm surge. Some of our sister institutions are also in the greatest areas of threat. The National Weather Service predicts the Hurricane to track through our area with very high sustained winds and rain as well as some threats of tornados. These are likely to be of significant impact across north Louisiana. Please be on the watch, and stay safe! We will make a statement about our operations later today and will be communicating through emails and our emergency response system.
Student Organization Protocols
Before outlining the framework for new protocols, I want to make it very clear to our students that your conformance with these plans is essential for us to have a successful Fall Quarter. We want you to have a great experience this Fall, but we all MUST recognize that student activities can’t operate in the same ways they have in previous years. I want you to renew and strengthen your personal friendships and professional relationships with others in our student body. But YOU must take the lead in eliminating any spread of COVID-19. The virus does not recognize organizational boundaries, and an inappropriate gathering in one organization can easily spread the virus to others. I ask that you honor our Tenets of Tech and make the commitment to respect and care for others in our campus community by diligently following these protocols. I am confident that you will.
Louisiana continues to enforce gathering and mask mandates, and as we approach the Fall 2020 Quarter, we are adapting our own guidelines to these state mandates. In accordance with the gathering limit, our Division of Student Advancement has added a section of COVID-19 related protocols for student organizations in the current Student Handbook. These protocols are immediately in effect, and they will be reevaluated when our state moves into Phase Three.
Our goal this year is for students to have meaningful interactions with one another and to have in-person activities throughout the entire academic year. We also need to implement strict measures to ensure we can help our campus community members stay healthy and safe, and that we can be successful in completing the academic year with in-person activities.
The handbook now outlines protocols for meetings, displays, food, and gatherings, as well as the penalties for not following the protocols – both for recognized and non-recognized student organizations.
Currently, student organizations are required to conduct all regular meetings online. Tables – staffed by only two students who consistently maintain six feet between them – that market organizations must be set up outside, and promotional materials should be delivered electronically.
Organization advisers must be present at every gathering – both on and off campus. Gatherings must also be approved through the established facility reservation process before the event is planned and promoted.
Masks and face coverings should be worn at events, and hand sanitizer must be provided in appropriate amounts for the event guests. Event attendance is restricted to 50 or fewer attendees indoors. For outdoor events, occupancy is limited to 50 percent of the space limit, up to 50 people. Physical distancing is also required indoors and outdoors.
In order to facilitate contact tracing when needed, each organization should submit a guest list for each event to StudentOrgs@latech.edu. Organizations are required to send an invitation to their guests and request that those guests RSVP with at least 72 hours in advance of the gathering. The pre-guest list (with names and email addresses) must be submitted via email and should everyone who was invited and their RSVP, unless the event is open to all students. In this case, only the list of RSVPs of those attending the event should be submitted.
Event restrictions on crowd security, food, and entertainment are also listed in the Handbook, and I encourage everyone to review pages 84-87 of the document.
Violating the protocols outlined in our Student Handbook endangers our on-campus community in a number of ways. Non-recognized organization gatherings found in violation of these protocols will be referred to Behavioral Standards. Recognized student organization gatherings will be referred to the Student Organization’s Committee for violating these protocols.
More importantly, violating these protocols increases the risk of spreading viruses such as COVID-19. Thanks to Dr. Dickie Crawford, Sam Speed, and Wes Cavin for leading our efforts to maintain an active student life within restrictions designed to keep our community healthy and safe.