Coronavirus (COVID-19)

Return to campus plan

Effective 05/11/2020

Louisiana Tech University has instituted a three-phased plan to transition faculty and staff back to campus safely and deliberately. The health and safety of our Tech Family remains our top priority. We are also focused on continuing our academic mission and preparing for the Fall quarter. The plan will be updated as we progress and as circumstances change.

Core concepts

  • Maintain the health and safety of our students, faculty, and staff
  • Deliver on the university’s academic mission
  • Maintain open, accurate and regular communications with faculty, staff, students, and the public
  • Continue to telework as much as possible
  • Provide flexibility for employees who are high-risk or live with high-risk family members
  • Emphasize social distancing, handwashing, increased sanitation, staying home when sick, and use of cloth face coverings
  • Be compassionate and flexible with faculty and staff.
  • Monitor guidance and campus conditions and adjust plans and policies as needed.

Phases

Changes in phases will be determined by guidance and data from the Centers for Disease Control and from state, local, and university leadership.

Strategies

  • Increase staffing incrementally to gradually resume campus operations.
  • Hygiene and sanitation. Scale hygiene practices into cultural norms.
  • Continue and expand innovative work practices focusing on progression of campus to full operations.
  • Monitor health to ensure the well-being of our campus community.

Phase 1

Select employees will begin returning to campus. Those who will be returning to campus will be notified by their direct supervisor. Priorities include positions that are needed for essential on-campus operations or those jobs that cannot be effectively completed from home. Teleworking will remain mandatory for personnel non-essential to on-campus operations except as otherwise directed by supervisors. Those who are considered high-risk to COVID19 or who live with a high-risk family member will still be given the opportunity to work from home where possible. This phase will begin on May 18, 2020. Consistent with Governor Jon Bel Edwards’ announcement on May 11, 2020, Phase 1 will not end before June 5, 2020.

Phase 1 Details

The following units have approval for limited staffing on campus in Phase 1. Leaders in each area are working closely with the Incident Response Team on their unit’s plan.

  • Finance
  • Physical Plant
  • University Police
  • Incident Response Team
  • Environmental Health and Safety
  • Mail services
  • Information Technology
  • University Communications
  • Library services
  • Housing and Food services
  • Admissions and Financial Aid
  • Flight operations
  • Select research operations

All other units should continue teleworking unless written approval has been granted from the unit’s division leader. All requests must be approved by the Incident Response Team prior to implementing.

Staffing

The Phase 1 priority is to return staff whose roles are essential to safety and preparing campus for the Fall Quarter as well as those who cannot effectively perform their roles from home and are critical to ongoing operations.

Those who are high-risk or who live with a high-risk family member should remain off campus. Supervisors need to be flexible to accommodate.

Hygiene and Sanitation

  • Social distancing. Stay at least six feet apart and be mindful of enclosed spaces.
  • Handwashing. Wash hands often.
  • Face coverings. Wear in public and when social distancing is not possible. The university will provide up to two cloth face coverings.
  • Cleaning. Increase cleaning and disinfection of frequently touched surfaces. Employees will be asked to assist with cleaning and disinfecting frequently touched surfaces in their area.
  • Common areas. Keep common areas closed.

Innovation

  • Telework remains mandatory for personnel who are non-essential to on-campus operations.
  • Supervisors are to consider modifying work schedules to limit the number of people in work spaces.
  • Work spaces. Explore changes in layout of office space to achieve social distancing.
  • Continue to identify and digitize paper processes, where possible.
  • Use of Zoom or teleconference to conduct ALL meetings.
  • Teams should plan for summer school with a combination of on-line and some limited face-to-face classes.

Monitoring

  • It is the responsibility of the employee to ensure that they do not have a fever prior to coming to work each day. Normal temperature should not exceed 100.4 degrees. Certain departments may need to implement on-site temperature checks.
  • As requested, employees will confirm with their supervisor that they have not been in close contact with anyone with COVID-19 and that they do not have COVID-19 symptoms.
  • If an employee shows symptoms, has COVID-19, or has been in close contact with anyone with COVID-19, the employee will need to self-isolate off campus.

Campus resources for Phase 1

To support the strategies and tactics in Phase 1, the University will:

  • Provide up to two cloth face coverings for each employee
  • Provide additional PPE and protective measures for those employees whose jobs require it
  • Enhance sanitation efforts across campus
  • Provide additional cleaning supplies for public spaces
  • Provide hand sanitizer stations in lobbies of buildings currently in use
  • Environmental Health and Safety will provide campus signage and suggest workplace solutions to support enhanced hygiene and social distancing efforts.
  • Work with supervisors to adjust schedules, shifts and reporting requirements to help ensure flexibility and social distancing

Phase 2

Additional employees will be transitioned back to campus to increase the functionality of campus operations. Social distancing and hygiene will be a priority. Target date is TBD, but not before June 5, 2020. Additional communication will be provided prior to beginning Phase 2.

Phase 2 Details

Staffing

The Phase 2 priority is to return the necessary staff to campus to gradually increase the capacity of each department.  Staffing should be sufficient to support summer school operations and planning for fall classes and operations.

High-risk employees or employees who live with a high-risk family member should remain off campus. Supervisors need to be flexible to accommodate.

Hygiene and Sanitation

  • Social distancing. Stay at least six feet apart and be mindful of enclosed spaces.
  • Handwashing. Wash hands often.
  • Face coverings. Wear in public and when social distancing is not possible. The university will provide cloth face coverings.
  • Cleaning. Increase cleaning and disinfection of frequently touched surfaces. Employees will be asked to assist with cleaning and disinfecting frequently touched surfaces in their area.
  • Common areas. Keep common areas closed.

Innovation

  • Telework is still encouraged for personnel non-essential to on-campus operations.
  • Supervisors are to consider modifying work schedules to limit the number of people in work spaces.
  • Work spaces. Explore changes in layout of office space to achieve social distancing.
  • Continue to identify and digitize paper processes, where possible.
  • Continue use of Zoom or teleconference to conduct meetings. In-person gatherings allowed within applicable guideline attendance limits.
  • Teams should plan for Fall classes and operations assuming the best guidance for the likely range of COVID-19 spread scenarios.

Monitoring

  • It is the responsibility of the employee to ensure that they do not have a fever prior to coming to work each day. Normal temperature should not exceed 100.4 degrees. Certain departments may need to implement on-site temperature checks.
  • As requested, employees will confirm with their supervisor that they have not been in close contact with anyone with COVID-19 and that they do not have COVID-19 symptoms.
  • If an employee shows symptoms, has COVID-19, or has been in close contact with anyone with COVID-19, the employee will need to self-isolate off campus.

Campus resources for Phase 2

All measures put into place in Phase 1 will continue with additional steps taken as needed.

Phase 3

Campus operations to resume under new guidelines. Teleworking, scheduling and other measures will remain in place in order to maintain social distancing and flexibility. Target date is TBD. Additional communication will be provided prior to beginning Phase 3.

Phase 3 Details

Staffing

The Phase 3 priority is to return remaining staff to campus, continuing to be flexible to encourage social distancing.  Staffing should be sufficient to support summer closure operations and the preparation for fall classes and operations.

High-risk employees or employees who live with a high-risk family member may return to campus. Supervisors need to be flexible to accommodate.

Hygiene and Sanitation

  • Social distancing. Stay at least six feet apart and be mindful of enclosed spaces.
  • Handwashing. Wash hands often.
  • Face coverings. Wear in public and when social distancing is not possible.
  • Cleaning. Increase cleaning and disinfection of frequently touched surfaces. Employees will be asked to assist with cleaning and disinfecting frequently touched surfaces in their area.
  • Common areas. Common areas may be opened.

Innovation

  • Telework should continue for some employees.
  • Supervisors are to consider modifying work schedules as needed.
  • Work spaces. Evaluate office space to determine if additional measures are needed.
  • Continue to identify and digitize paper processes, where possible.
  • Continue use of Zoom and/or teleconference to conduct meetings. In-person gatherings allowed within applicable guideline attendance limits.
  • Final implementation plans for Fall Quarter should be executed.

Monitoring

  • It is the responsibility of the employee to ensure that they do not have a fever prior to coming to work each day. Normal temperature should not exceed 100.4 degrees. Any department conducting on-site employee temperature checks should evaluate if on-site temperature checks remain necessary.
  • As requested, employees will confirm with their supervisor that they have not been in close contact with anyone with COVID-19 and that they do not have COVID-19 symptoms.
  • If an employee shows symptoms, has COVID-19, or has been in close contact with anyone with COVID-19, the employee will need to self-isolate off campus.

Campus resources for Phase 3

All measures put into place in Phase 1 and Phase 2 will continue with additional steps taken as needed.