Coronavirus (COVID-19)

State Travel Restrictions

As many of you are aware, the State of Louisiana is working diligently to keep all citizens safe regarding the Coronavirus (COVID-19).  Although some agencies, universities and boards have halted traveling for their employees, the Governor has issued the following declaration regarding travel restrictions:

The following travel restrictions will apply to all state employees:

  1. All state employees intending to travel beyond the continental United States shall review the CDC’s website at http://wwwnc.cdc.gov/travel/notices to determine if the country to be visited has been identified as posing a threat of contracting COVID-19;
  2. All state employees traveling on state business to areas designated as Warning Level 2 or Level 3 or above by the CDC are hereby directed to cancel or postpone these trips; all employees traveling internationally to other countries are hereby required to obtain specific authorization from the Commissioner of Administration;
  3. All state employees intending to travel internationally for non-official reasons are hereby directed to notify their supervisor and Human Resources Director of the travel as soon as possible, but in no event later than forty-eight (48) hours prior to travel, and immediately upon return to the United States;
  4. All state employees with household members who intend to travel or have traveled to areas designated as Warning Level 2 or Level 3 or above by the CDC are hereby directed to notify their supervisor and Human Resources Director of the travel as soon as possible, but in no event later than forty-eight (48) hours prior to the household member’s departure, to state the household member’s expected date of return, and to notify their supervisor and Human Resources Director immediately upon the household member’s actual return to the United States; and
  5. All state employees shall notify their supervisor and Human Resources Director if the employee or a household member develops symptoms associated with COVID-19.

In the event that you have travelers that have booked flights and/or hotels through Short’s that need to be cancelled,  we are asking that you go through Short’s to obtain these cancellations.  This allows the agency to keep track of all unused tickets and/or transactions.  Also, remind your travelers that just because an event is being cancelled, a refund is not possible unless a fully refundable ticket has been purchased.  Otherwise, a credit will be given just as it is when someone is cancelling for any other reason.  Short’s is not the one making the decision to give a credit, as this is an airline policy and travelers are not to call Short’s demanding a refund. 

In the event you booked any hotels through HotelPlanner and/or directly with the hotels and the hotel’s cancellation is nonrefundable, make every attempt directly with the hotel to dispute this charge and obtain a full refund.  If you booked through HotelPlanner and the hotel informs you that you need to contact HotelPlanner, then you should do so to dispute the charge.”

Please feel free to contact our office if you have any questions or concerns.

Thank you,
Stephen Johnson
Travel Coordinator

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