Campus Communication – Oct. 21, 2019

Campus community,

As part of our ongoing implementation of Workday, our new Enterprise Resource Planning Platform, we are modifying the payroll schedule for many of our employees.  This payroll schedule change was originally announced in 2018 after evaluating our business processes among the three institutions participating in the implementation.  Each institution, Louisiana Tech, Southeastern Louisiana, and the University of New Orleans, is making adjustments related to their payroll schedules.

Beginning in January 2020, non-classified employees, excluding nine-month faculty and adjunct instructors, will be paid on a biweekly cycle. The change to biweekly from monthly pay periods will impact our non-classified staff, academic administrators, and graduate and undergraduate student employees. The payroll schedule for classified employees will not change.

Although the Human Resources and Finance components of Workday will not go live until Summer 2020, the new schedule must be implemented in advance to perform the necessary parallel testing between our mainframe system and Workday.

The first biweekly payroll for non-classified employees and graduate assistants will be a short pay period in order to convert the employees to the biweekly payroll schedule. The pay period will include Jan. 1-3 and will be disbursed on Jan. 10. The next biweekly pay period will include a full payroll period, Jan. 4-17. A copy of the 2020 biweekly payroll calendar is attached.

A separate email regarding the changes to student payroll will be sent to students, as well as faculty and staff, later this year.

In order to help employees adjust to the new pay schedule, the University will host informational sessions in November regarding the new biweekly payroll cycle and the impact it will have on the employee’s payroll disbursement, tax withholdings, other deductions, and time reporting. The dates for the sessions will be announced later this month and will be distributed through email and campus mail. The presentations for the informational sessions will also be made available on the University’s Workday webpage after the sessions.

In November, the University will also send emails to non-classified employees who are required to complete new authorization forms for certain withholdings and deductions because of the payroll schedule change. Employees who will be required to complete new forms are non-classified employees with additional federal and state withholding amounts specified on their current W-4 and L-4 forms, as well as those with credit union deductions, 403B plans, and deferred compensation plans.

If you have questions regarding this change, please email workday@latech.edu. Thank you for your patience while our campus continues to innovate in the areas of human resources and finance with our implementation of Workday.

2020 Biweekly Payroll Schedule