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University Policies

Policies and Procedures

The Louisiana Tech’s Policies and Procedures Manual is maintained by the Office of Internal Audit.

The following is general information concerning the Manual of Policies and Procedures of Louisiana Tech University. The policies and procedures described here are not intended to be and should not be interpreted as a contract between the University and any employee. This information does not constitute a legal document nor does it constitute an employment contract. It does not confer any legal rights nor does it create any contractual obligations, expressed or implied.

Policies are updated on a regular basis and the University reserves the right to change, modify, or supersede any of these policies and procedures with or without notice at any time. The University is committed to keeping the Manual of Policies and Procedures up-to-date. However, because of changing policies, members of the University should consult the online Manual themselves to verify what is current. Although every effort is made to keep current the hardcopy version of the Manual of Policies and Procedures that is available in the documents section of the library, the online version is to be considered the most current and complete version.

The University takes due care to ensure that policies, when issued, are in compliance with then applicable controlling laws, rules, and regulations. However, it is recognized that changes in such laws, rules, and regulations may result in all or a portion of a policy becoming incorrect until necessary revision is made. Please be advised that, in such cases, those portions of policies that are contrary to or in conflict with any controlling law, rule, or regulation are invalid. To the extent that the remainder of a policy is unaffected by a change in controlling laws, rules, or regulations, that remaining portion of the policy will remain valid and in effect. The Manual of Policies and Procedures does not form a part of any employee’s contract or appointment with the University.

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1000: General Administration

1100: History and Organization of the University

1200: General Information

  • 1201: Louisiana Tech Center for Academic and Professional Development (CAPD)
  • 1202: Center for Instructional Technology
  • 1203: Library Services - Prescott Memorial Library
  • 1204: Identification Cards
  • 1205: Louisiana Tech Research and Consulting Lab
  • 1206: Louisiana Tech Concert Association
  • 1207: Financial Aid
  • 1208: Admissions and High School Services
  • 1209: Speech and Hearing Rehabilitation
  • 1210: Office of Testing and Disability Services

1300: General Policies

1400: Personnel Policies and Procedures

  • 1401: Equal Employment Opportunity Policy Statement
  • 1402: Conditions of Employment
  • 1403: New Employees and Terminating Employees
  • 1404: Unclassified Personnel Evaluation
  • 1405: Evaluation of Administrators
  • 1406: Separation by Retirement or Resignation
  • 1407: Board of Supervisors Policy on Financial Exigency
  • 1408: University Adopted Guidelines for Retrenchment
  • 1409: Guidelines for Unclassified Personnel Files
  • 1410: Louisiana Code of Governmental Ethics
  • 1411: Drug-Free Workplace Policy
  • 1412: Employee Drug Testing Policy
  • 1413: Faculty and Staff Grievance Procedures for Unclassified Personnel
  • 1414: Termination of Administrative Staff
  • 1415: Salary Checks
  • 1416: Outside/Dual Employment & Dual Office Holding 
  • 1417: Nepotism and Prohibited Transactions
  • 1418: Acceptance of Gifts and Donations
  • 1419: Overload Policies
  • 1420: Seeking and Holding Public Office
  • 1421: Fee Exemption for Faculty, Staff, and Dependents
  • 1422: Benefit Plans
  • 1423: Statutory Benefits
  • 1424: Retirement Systems
  • 1425: Leave Record Establishment and Regulations for All Unclassified, Non-Civil Service Employees
  • 1426: Family and Medical Leave Act of 1993
  • 1427: Crisis Leave Program
  • 1428: Leaves of Absence
  • 1429: Benefits for Retirees
  • 1430: Violence Free Workplace Policy
  • 1431: Possession of Firearms
  • 1432: AIDS Policy
  • 1433: Americans with Disabilities Policy
  • 1434: Online Employee Directory
  • 1436: Power-Based Violence and Title IX
    • 1436A: Process A - Title IX Grievance Process
    • 1436B: Process B - Power-Based Violence Grievance Process
    • 1436C: Statement of Parties’ Rights
  • 1437: Power-Based Violence/Title IX Transcript Withholding, Notation & Communication
  • 1438: Harassment
  • 1439: Discrimination
  • 1440: Age Discrimination
  • 1441: Retaliation
  • 1442: Employee Training
  • 1443: Transitional Return to Work Policy
  • 1444: Search Policies and Procedures for Positions of Dean or Higher
  • 1445: Title IX Coordinator
  • 1446: Board of Supervisors Policy on Program Discontinuance
  • 1447: Board of Supervisors Policy on Employee Furloughs
  • 1448: Volunteer Policy
  • 1449: Emeritus Policy
  • 1450: Consensual Relationships
  • 1451: Child Abuse Reporting
  • 1452: Hiring Without Regard to Retirement Status and Without Regard to Prior
  • Complaints of Discrimination of Other Protected EEO Activity
  • 1453: Supplemental Payments/ Fringe Benefits
  • 1454: Rewards and Recognition Program for Civil Service Employees
  • 1455: Parental Leave

2000: Academic Affairs

2100: Faculty Policies and Procedures

2200: Policies and Procedures Pertaining to Instruction

2300: Other Academic Affairs Policies

  • 2301: Policies and Procedures of the Instructional Policies Committee
  • 2302: Campus Computer Use Policy
  • 2303: Policies on Internet Use
  • 2304: Ethical and Legal Use of Computer Software for Members of the Academic Community
  • 2305: General Academic Provisions to Provide Policies and Procedures to Meet Requirements of the Americans with Disabilities Act of 1990 (Superceded by Policy 1433)
  • 2306: Admissions Requirements
  • 2307: Transfer Admissions
  • 2308: Medical History Disclosure
  • 2309: Residency Requirements
  • 2310: University Policies, Procedures, and Guidelines for Graduate, Teaching, and Research Assistantships
  • 2311: Policies and Procedures of the Graduate Council
  • 2312: Guidelines for the Preparation and Submission of Your Thesis or Dissertation
  • 2313: Voice Mail Policy
  • 2314: Rescission of Awarded Degrees
  • 2315: Hardship Waivers for Students Regarding Tuition and Fee Increases
  • 2316: Policies and Procedures of the Council of Academic Deans (CADs)
  • 2317: Computer Breach Notification Policy
  • 2318: Security and Confidentiality of Student Records

3000: Universirty Advancement

3100: Louisiana Tech University Foundation Policies

4000: Administrative Services

4100: General Administrative Services

4200: Safety Policy and Plan

5000: Financial Services

5100: Accounting Manual

  • 5100: Accounting Manual

5200: Tech Purchasing Policy

  • 5200: Purchasing
  • 5201: Purchasing Department Purpose
  • 5202: General Information for Small Purchases
  • 5203: Basic Purchasing Procedures - Small Purchase Requirements
  • 5204: Purchase Requirements Over $25,000
  • 5205: Exceptions to Competitive Bidding
  • 5206: Competitive Bidding
  • 5207: Purchase Requisitions are not to be Artificially Divided
  • 5208: Specifications
  • 5209: Requisitioning Items for Purchase
  • 5210: Preparing a Requisition
  • 5211: Bidder List
  • 5212: Payment Methods
  • 5213: Reimbursements
  • 5214: Cash Advance
  • 5215: Professional Services
  • 5216: Purchasing Card (LaCarte)
  • 5217: Glossary
  • 5218: Purchase of Desktops, Laptops, Netbooks, and Other Smart Devices
  • 5219: Electronic Signatures – Execution and Routing

5300: Property Control Regulations

  • 5301: Property Regulations and Responsibility
  • 5302: General Property Procedures
  • 5303: Annual Inventory Process
  • 5304: Forms
  • 5305: Departmental Listings
  • 5306: Property Location Index
  • 5307: Data Sanitization Policy

5400: Other Financial Services Policies

  • 5401: Travel Policy
  • 5402: University Funds
  • 5403: Intracampus Requisitions
  • 5404: Cash Handling Policy and Procedures
  • 5405: Permanent Cash Advance Policy and Procedures
  • 5406: Temporary Cash Advance Policy and Procedures
  • 5407: Information Security Program
  • 5408: Vehicle Use Policy
  • 5409: Identity Theft Prevention
  • 5410: State Liability Travel Card
  • 5411: IRS Form W-9 Requirements
  • 5412: Hiring Security Personnel for University Events
  • 5413: Use of University Vehicles - GPS Tracking

6000: Student Affairs

6100: Student Handbook

6200: Resources Available to Students

  • 6201: University Counseling Center
    6202: Career Center
    6203: University Health Center
    6204: International Student Office
    6205: Student Center Activities
    6206: Recreational Facilities

6300: Other Student Affairs Policies

  • 6301: Vehicle Registration
  • 6302: Faculty Sponsorship of Student Organizations
  • 6303: Family Educational Rights and Privacy Act
  • 6304: Hazing Policy

7000: Research and Development

7100: Research and Innovation

  • 7101: Introduction and Organization
  • 7102: Submission of Proposals
  • 7103: Acceptance or Rejection of Proposals
  • 7104: Administering the Project
  • 7105: Communications with Funding Agencies
  • 7106: Disposition of Equipment
  • 7107: Disposition of Excess Funds
  • 7108: Use of Human Subjects
  • 7109: Animal Welfare
  • 7110: Termination Procedures
  • 7112: Intellectual Property Policy
  • 7113: Misconduct in Scientific Research or Research Training
  • 7114: Financial Conflict of Interest (FCOI) Policy
  • 7115: Copyright Revision Act of 1976
  • 7116: Biosafety and Radionuclide Institutional Review Committee
  • 7117: Animal Care and Use Policy on Complaints
  • 7119: Authorizing Contracts Between the University and a Member of the Faculty, Research Staff, or Coaching Staff or a Company in Which the Employee had an Interest Under Specified Circumstances
  • 7120: Technology Incubator Policy
  • 7121: Accepting Company Equity in Intellectual Property License Arrangements
  • 7122: Export Control Policy