LIFE ON CAMPUS
Application & Assignment Information
New Student Housing Applications
Incoming freshmen for Fall 2021 will be able to begin applying for housing on Monday, November 2nd at 4pm. Please note that only a specific number of people are allowed to be logged into our housing portal at one time to protect our system from crashing and causing issues. If at any point you are unable to login on this date, please continue to attempt! When accessing the portal, it is best to use the latest two versions of the following browsers:
- Google Chrome
- Mozilla Firefox
- Apple Safari
- Microsoft Edge
Incoming students will login to the housing portal by using the same login credentials they use to access BOSS and their LA Tech email account.
To complete your application at the time of login, you will need to pay the $150 non-refundable app fee. After this, you can begin searching for prospective roommates. However, room selection will not open up until after the new year. Once a room is selected, the student must pay an additional $100 non-refundable app fee to retain the booking for that room selection. Any student who does not pay this additional app fee by the dates listed on the app will have their booking canceled. We are so excited to have you live on campus with us next year!
First-year students go online according to the schedule below to select their room assignment with the option of inviting roommates into the room based on the date of their completed housing application.
FIRST YEAR STUDENT APPLICATION SCHEDULE (for new students only)
|If you pay Part 1 of app fee ($150) on:||You will choose your space: (CST)||Part 2 of app fee ($100) must be paid by:|
|November 2-30, 2020||January 11 (1pm) – January 15 (10am) *||April 30, 2021|
|December 1, 2020 – January 15, 2021||January 19 (1pm) – January 22 (10am) *||April 30, 2021|
|January 16 – May 31, 2021||April 26 (1pm) – May 31 (10am) *||May 31, 2021|
|June 1 – 30, 2021||June 1 – June 30, 2021||June 30, 2021|
|July 1 – 31, 2021||July 1 – 31, 2021||July 31, 2021|
|August 1 – 31, 2021||August 1 – 31, 2021||August 31, 2021|
*Students will be given a specific time-slot, within the above date and time range, in which they can begin selecting a room based on the initial date and time that Part 1 of the app fee is received.*
Be sure to search for, request and accept roommates before going online to select your room. You can begin searching and confirming roommates once your housing application has been completed. You must request a roommate and that roommate must accept your roommate request to be able to invite each other into a room during online room selection. The system will not automatically assign you with accepted roommates. You must do this yourself during your room selection step. If you fail to do so, you will not be able to go back and add the roommate. You may contact our office to try to assist in that as long as the other space in your room/apartment has not been selected by another student.
The system opens at 1pm (central time) on the days indicated in the schedule above. However, you will be assigned a specific time-slot within the week based on the date and time you paid the first app fee. Your time-slot will be emailed to you the week prior to your time to choose your space. If applying before January 15th, you may choose a room during your assigned time-slot or anytime until the system closes on February 1st at 10am. If you fail to do so by this time, you will be able to access room selection again beginning at 1pm on April 26th. If applying after January 15th, you may choose a room during the dates and times listed above, according to your designated time-slot.
Room Selection will not be accessible for first time students from February 1st (10am) – April 26 (1pm).
The online system will remain open from April 26th (1pm) through August 31, 2021. Assignments will not be made by our office unless occupancy exceeds our availabilities. Students are responsible for selecting and booking their own assignments.
You may invite roommate(s) who are in a later group than you but your roommate must have applied by the time you are ready to select a room. Remember your roommates must be accepted in the roommate section of the housing portal and not already have a room assignment to be able to invite them into your room during online room selection.
If a student books a room during room selection, he/she must pay part 2 of the app fee by the designated deadline or his/her booking (assignment) will be deleted. A student’s application will never be deleted unless we receive something in writing asking us to cancel their application. However, our office will remove you from your previously booked space if the $100 part 2 app fee is not paid on time. If, at any time, your booking is deleted because part 2 of the app fee was not paid, you may log into the portal and select another assignment if space is available. After the first booking is deleted due to non-payment, the student must pay Part 2 of the app fee by the last day of the month in which the second booking is made.
If you still need help with your application and/or room assignment, please contact us at firstname.lastname@example.org.
Room Assignment Tips
It may help to have a list of building preferences prior to room selection. For instance, do you want to search for an apartment first or a res hall? Your assignment does not need to be chosen based on how you completed the room preferences portion of the portal. Knowing your preferences ahead of time will help save time during the selection process! You will also want to initiate conversations with your accepted roommate(s) about which buildings and housing accommodations you agree on. For example, while you may desire to live in an apartment, your roommate(s) may not be able to afford the additional cost. Therefore, you need to either come to an agreement or risk not being assigned with your accepted roommate. Although you may assign your accepted roommate during room selection, they still must confirm their invitation within 24 hours of being notified of the housing reservation.
You may invite roommate(s) who are in a later group than you but your preferred roommate must have applied by the time you are ready to select a room. Remember that your roommate(s) must be accepted in the roommate section of the housing portal and not already have a room assignment to be able to invite them into your room during online room selection.
You can only have one room assignment in the portal at a time. If you desire to change your assignment, do not cancel your housing application. Canceling your housing application will delete your application and you may lose your opportunity to select a room during your previously designated time. To make a room change, please contact our office at (318)-257-4917 or at email@example.com. Our Room Assignment staff can assist you in this process.
In order to assign a roommate with you in a room, you must select a room that has at least two available spaces – one for you and one for your roommate. If there are not two spaces available, you will not be able to assign your accepted roommate. Dependent on your housing preference, you may need to make sure that there are three or four spaces available, if you desire to fill each space.
The later you apply and complete room selection, the less likely there will be many options available. As May 31stdraws closer, sufficient beds may not be accessible on the portal. This is something that our staff manages each year successfully. As students cancel, spaces become available. Please be patient with our process and know that our staff is doing our best to find you an on campus accommodation.
Since the online system is able to time stamp transactions, the student who selects a room the earliest will be assigned into that room.
If you and your preferred roommate are assigned to different rooms, you will need to request a room change with your assigned roommate. To do so, you may email your assigned roommate to request their permission to change with your preferred roommate. If the roommate agrees to swap, they both must email firstname.lastname@example.org with their name, CWID, the location of their current assignment, the name of the person they would like to swap with, and the assignment they are desiring to be moved into. Please note that it is not required that your assigned roommate swap with your preferred roommate. Requested room changes in this manner cannot be guaranteed but our Room Assignment staff will do our best to assist in this process.
Freshmen Housing Options for 2021-2022:
**Some spaces within these locations may not be available.**
University Park Phase 1 Options: Caruthers A and B
University Park Phase 2 Options: Neilson A and B
Park Place Options: Jenkins B, C, and D
All of Legacy Park Apartments and Aswell and Dudley Suites are designated for incoming freshmen as well. All traditional halls (Graham, Dudley, Aswell, Adams, Mitchell and Cottingham) are predominantly reserved for incoming freshmen, while some rooms in each may be held for returning students.
Please note that all first floor freshmen apartments in University Park Phase 1, Phase 2 and Park Place are hybrid apartments – 2 residents per bedroom. All other freshmen apartments in these locations are designated 1 resident per bedroom.
Returning Student Housing Renewal Applications
Current residents interested in living on campus and signing a 9-month lease for Academic Year 2020-2021 or a 12-month lease for Summer + Academic Year 2020-2021, may complete their application for renewal at any time between February 18th at 1pm and March 6th at 10am. The application simply lets our office know which of our current residents are interested in participating in the lottery to attain a space on campus. It is not a guarantee that space will be available. During this timeframe, you may complete the application steps and begin searching for roommates. Roommates MUST be confirmed before you can assign a preferred roommate to live with you and before March 6th at 10am. All confirmed roommates are given the same time-slot for room selection.
Time-slots for room selection are randomly assigned by our computer system and are not awarded based on classification, initial application date and time, or any other factor. Time-slots will be emailed to residents on March 11th and can also be found within our housing portal by hovering the cursor over the room selection step.
Room selection time-slots open up between March 16th and March 27th. A $100 booking payment must be paid by midnight on April 14th to secure the space you selected. Students will only be asked to pay and sign the lease once they have booked a room. Bookings will be deleted/canceled for any student who fails to make their $100 booking payment by the deadline of April 14th.
Please note that you are not guaranteed a specific housing assignment from year to year and may be unable to reserve your current accommodations. Any student who begins the renewal process, but doesn’t select an assignment will not be assigned a room by our office and your renewal application may be canceled.
Students who do not pay the booking payment by midnight on April 14th, 2020, must reapply for on-campus housing, beginning June 3rd, which is a $250 non-refundable application fee.
RETURNING RESERVATION SCHEDULE (for current students who live on campus only)
|February 18th (1pm) – March 6th (10am)||Current residents may begin a renewal application and begin searching for roommate(s).|
|March 16th (1pm) – March 27th (10am)||Time-slots will open for students to select a housing assignment.|
|DEADLINE: April 14th at midnight||A $100 booking payment must be paid by midnight on April 14th to secure the space you selected. Bookings will be deleted/canceled for any student who fails to make their $100 booking payment by the deadline of April 14th.|
Returning Student Housing Options for 2020-2021:
Academic Year 2020-2021 (September 4, 2020 – May 22, 2021) housing options for returning residents **:
- Sutton A, B, C, D, E (9-month lease)
- Kidd A, B, C (9-month lease)
- Caruthers D (9-month lease)
- Neilson D (9-month lease)
- Hutcheson A, B, C (9-month lease)
- McFarland A, B, C (9-month lease)
- Mitchell, Dudley, Adams and Aswell 3rd floors (9-month lease)
- Cottingham 2nd floor (9-month lease)
- Graham 3rd floor if you meet the Engineering LLC requirements (9-month lease) (If you currently live in Graham, have only lived there for one year and are still an Engineering or Computer Science major)
12-month (May 31, 2020 – May 22, 2021) housing options for returning residents **:
- Neilson C (12-month lease)
- Caruthers C (12-month lease)
- Hutcheson D, E (12-month lease)
- Thatcher A, B (12-month lease)
**Please note that some spaces within these location may not be available.**
Summer housing options for returning residents: (May 31, 2020 – August 14, 2020)
Students interested in living on campus during the summer and not signing a 12-month lease may opt to complete a separate Summer only housing application and select a room in Dudley B or Dudley C residential suites. This is the only summer housing options available to students who do not sign a 12-month lease in an apartment.
- 9-month lease agreements cannot be canceled or adjusted after July 15, 2020.
- 12-month lease agreements cannot be canceled or adjusted after 5pm on May 22, 2020.
- A $250 fee will be assessed to a student’s account if that student reserves a 12-month apartment space and changes the lease to 0-months before May 22, 2020.
- Anyone who has not paid the $100 reservation/booking fee by April 14th will have their booking (housing assignment) removed.
- Apartment meal plans will no longer be offered or available to any student residing in an apartment.
Information Sessions to help explain the process and answer your questions will be held at the following times:
- Tuesday, February 11th at 11am in Wyly Tower Auditorium
- Wednesday, February 12th at 2pm in Wyly Tower Auditorium
The Department of Residential Life is hosting an Off-Campus Housing Fair on Wednesday, March 25th 10am-1pm in the TONK. Off-campus realtors and apartment complexes have been invited to set up tables to discuss with you their application/deposit process, their availability, etc. Please make plans to attend if you desire to move off campus or are unable to reserve a preferred location during your time-slot.