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Policy 1406 – Separation by Retirement or Resignation

Revision Date: 6/10/2014

Responsible Office: Department of Human Resources


Faculty and staff who are contemplating retirement or resignation should consult appropriate
persons in the University Office of Human Resources with full expectation that such
conversations will be confidential. If a final decision has been made to retire or
resign, the following notification procedure should be followed:

  1. A letter stating the intent to retire or resign should be submitted by the employee
    to the Unit Head who will endorse the letter and immediately deliver it to the Dean
    or comparable Division Head.
  2. The Dean or Division Head will, after endorsing the letter, immediately forward copies
    to the appropriate Vice President and the President and send the original letter to the Director of Human Resources.

Once a final decision has been made to retire or resign, the following documentation
must be submitted to the Office of Human Resources:

Unclassified Faculty/Staff must submit the following documentation:

  1. Completed Employee Exit/Termination Form with signatures
  2. Completed Final Attendance and Leave Report with signatures

Classified Staff must submit the following documentation:

  1. Completed Classified Employee Exit/Termination Form with signatures
  2. Completed Exit Interview Form (LA State Civil Service Form SF-14)
  3. Completed Final Attendance Report with signatures

Any final leave payments will not be processed until all appropriate paperwork has
been received in the Office of Human Resources.