Policy 1414 – Termination of Employment
Revision Date: 6/6/2011
Responsible Office: Office of the President / Provost/ Vice Presidents of Each Division
Reference: Board of Supervisors (Rules) – University of Louisiana System, Chapter III, Section
A. Tenure Track Faculty
An appointment carries no assurance of reappointment, promotion, or tenure. Reappointments
are made solely at the discretion of the institution with the approval of the Board.
The non-reappointment of a faculty member does not necessarily reflect on the faculty
member’s work record or behavior. The determination to reappoint, or not to reappoint,
should be based upon a review of the specific conditions relating to the position.
Notice that a probationary appointment is not to be renewed shall be given to the
faculty member in advance of the expiration of the appointment as follows:
Not later than March 1 of the first academic year of service if the appointment expires
at the end of that year; or if a one-year appointment terminates during an academic
year, at least three (3) months in advance of its termination. In the specific case
of program discontinuance, the notice requirement shall be at least three (3) months
in advance of termination.
Not later than December 15 of the second academic year of service if the appointment
expires at the end of that academic year, or at least six (6) months in advance of
its termination. However, in the specific case of program discontinuance, the notice
requirement shall be at least three (3) months in advance of termination.
At least 12 months before the expiration of an appointment after two or more years
of uninterrupted service at the institution. However, in the specific case of program
discontinuance, the notice requirement shall be at least three (3) months in advance
B. Instructors and Non-Tenure Track Faculty
Lecturers and other special appointees are temporarily employed with appointment letters.
Their appointments expire at the end of the term. However, in the specific case of
program discontinuance, an instructor or other non-tenure track faculty may be terminated
upon one (1) month’s notice.
C. Cause for Terminating Tenured Faculty
(1) Cause for discharge, termination of contract, or demotion in rank of tenured faculty
shall consist of conduct seriously prejudicial to the college or university system
such as infraction of law or commonly accepted standards of morality, failure to follow
proper orders, violation of institutional or Board rules and regulations, neglect
of duty, incompetence, or other conditions that impair discharge of duties and the
efficiency of the institution. The foregoing enumeration of cause shall not be deemed
exclusive. However, action to discharge, terminate, or demote shall not be arbitrary
or capricious, nor shall it infringe upon academic freedom. (2) Financial Exigency
constitutes cause, as does program discontinuance.
D. Academic Dismissal Policy
Each institution shall have a written policy for due process concerning academic dismissal
for tenured faculty. This policy shall provide for hearings before a committee that
includes faculty members. Its findings and recommendations shall be forwarded to
the chief executive officer of the university who shall make a final determination.
E. Petition for Review
Except in cases where termination occurs pursuant to financial exigency or program
discontinuance, the member of the academic staff who has exhausted due process procedures
at the institutional level may petition the Board within 30 days when the institution
is in session for a review and no official action shall be taken by the institution
until a final determination is made by the Board.
F. Administrative Staff
Administrative staff members serve in their administrative positions at the pleasure
or will of the University of Louisiana Board of Supervisors. At-will employees: All non-classified, non-faculty employees who have accepted employment with Louisiana
Tech University have entered into an “employment at-will” agreement. Under this agreement,
employees are free to resign at any time, with or without cause or reason. Similarly,
Tech may terminate the employment relationship at any time, with or without prior