Policy 1421 – Fee Exemption for Faculty, Staff, and Dependents

Revision Date: 3/16/2015

Responsible Office: Department of Human Resources

Reference: University of Louisiana System Board of Supervisors Policies and Procedures Memoranda

Full-time employees of Louisiana Tech University and their dependents (see II. B)
may enroll at any of the nine institutions within the System at a reduced rate, plus
certain applicable fees. Employees may register for undergraduate or graduate instruction,
spouses and dependents may enroll for undergraduate instruction only.

  1. The following conditions apply to faculty and staff:
    1. Faculty or staff member must be employed on a full-time basis at a University of Louisiana
      System institution. Enrollment at an institution other than the home institution requires
      the joint approval of the home institution president and the president of the institution
      the employee wishes to attend.
    2. Full time employees may register for up to six (6) hours per quarter. A reduced fee
      schedule for employees is available from the Comptroller’s Office with the reduced
      charge per credit hour to be no less that $25 per credit hour.
    3. In addition to tuition, faculty and staff shall also be assessed the following fees:
      Academic Excellence Fee, Operational Fee, Technology Fee, Energy Surcharge Fee, and
      other mandatory fees.
    4. This policy shall apply only to courses and programs for which regular tuition is
      charged (on campus and Barksdale courses).
    5. Retired faculty and staff who have served not less than 25 years in the University
      of Louisiana System shall maintain eligibility for this tuition and fee policy.
    6. Classified and unclassified employees may take one course during regular office hours
      with special, written permission (prior to registering) from the appropriate supervisor.
      If extenuating circumstances apply, permission to take more than one course during
      regular work hours will be considered with written approval and justification from
      the department head and dean/division head and the President prior to registering.
    7. Civil service requires that classified employees must either make up work missed or
      take annual leave for work missed, with the approval of their supervisor.  Unclassified
      employees are required to function effectively and meet job requirements, regardless
      of time away from the office.
  2. The following conditions apply to spouses and children of full time faculty and staff

    1. Spouses and children of faculty and staff members employed on a full-time basis by
      a System institution may attend another System institution with the joint approval
      of the employee’s president and the president of the host institution.
    2. Dependents who qualify will be limited to those who are eligible according to the
      requirements for a “qualifying child” within the Internal Revenue Tax Code (under
      the age of 24 and your dependent) during the calendar year in which the tuition reduction
      is issued. At such time as the dependent is no longer eligible according to IRS Code,
      the dependent ceases to be eligible for this reduction. For purposes of this policy,
      a qualifying child of divorced or separated parents is treated as the dependent of
      both parents.
    3. Spouses and Dependents of retired faculty and staff (as provided in I (E)) shall be
      eligible for this tuition and fee policy.
    4. Spouses and Dependents of deceased faculty and staff shall be eligible for this tuition
      and fee policy provided the faculty or staff was in service to or retired from the
      System (as provided in I (E)) and eligible for the reduction when death occurred.
    5. Spouses and Dependents of disabled faculty and staff, as determined by the Teachers’
      or State Employees’ Retirement Systems but otherwise eligible for this tuition and
      fee policy, shall maintain eligibility.
    6. Only undergraduate coursework is eligible for the reduced tuition charges.
    7. A reduced fee schedule for spouses and dependents is available from the Comptroller’s
    8. Spouses and Dependents shall be assessed the following fees: Academic Excellence Fee,
      Operational Fee and Technology Fee and any and all student-assessed fees.
    9. Before granting the fee reduction, the University may require appropriate documentation
      and a signed attestation to the truthfulness of the facts asserted by the applicant.
      The University may also request any necessary documentation after the fee reduction
      is granted.
    10. These reductions are considered Qualified Tuition Reductions for purposes of Internal
      Revenue Service (“IRS”) Publication 970.