About

Policy 1453 – Supplemental Payments/Fringe Benefits

 Effective Date: 6/10/2014

Responsible Office: Office of the Comptroller/ Human Resources


University employees may receive supplemental payments in the form of compensation,
prizes, tickets, or awards from the University or third parties in connection with
their employment with the University.  These payments are to be treated as wages to
the employee and will be subject to the same payroll withholdings and related taxes
as the employee’s ordinary wages.  These supplemental payments should be reported
to the Office of Human Resources and/or Office of the Comptroller prior to payment
so that the amount can be included with the employee’s regular payroll check.  In
addition to supplemental payments, employees may also receive fringe benefits other
than cash from the University or third parties (such as gift cards, apparel, merchandise,
complimentary tickets, courtesy cars, or memberships) in relation to their employment
with the University.  These benefits are also considered taxable wages to the employee
and the benefit’s fair market value at the time of receipt will be subject to all
payroll withholdings and related taxes.    These non-cash benefits should be reported
by calendar year-end so that the fair value of the benefits given can be included
on the employee’s W-2.