Policy 2207 – Faculty Advising/Counseling

Revision Date: 8/3/2004

Responsible Office: Provost

Although various administrative staff spend much of their time in counseling students,
the most effective academic counseling is done by faculty in their classrooms and
in their offices. Advising students is an important responsibility of the faculty.
Advising consists of more than assigning students to classes, signing drop and add
forms, or solving scheduling problems. To advise students properly, faculty must

  1. post and maintain accessible office hours for assisting and advising students – at
    least 10 hours per week available for student conferencing with hours scheduled on
    three or more weekdays. Office hours will be posted on the faculty office door and
    communicated to students (syllabus, webpage, etc.) by the end of the first class week
    each quarter. Office hours are to be maintained throughout the entire quarter.

    A copy of the current quarter’s class schedule and posted conference schedule for
    each faculty member will be maintained in the respective department office. Faculty
    are encouraged to extend, as possible, the time available for student conferencing
    during the final exam period.

  2. become knowledgeable about program and curriculum requirements within the University,
    College, and Department;

  3. utilize information accessed through the SCT Student Information System;

  4. become knowledgeable about University and Departmental regulations and requirements;

  5. become acquainted with Student Service resources on campus.

Faculty are encouraged to become acquainted with their students, to give liberally
of their time in conference hours, and to advise and assist students. When appropriate,
faculty and staff are encouraged to make referrals to the University Counseling Center
which provides a variety of resources for students with personal, educational, and
career concerns.