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Policy 2215 – Procedures for Changing a Grade

WWW Posting Date: 1/15/2002

Responsible Office: Registrar’s Office

Reference: Council of Academic Deans


In the event it should become necessary to change a student’s grade because of error
or other valid cause, the instructor must initiate the process using the “Request
for Change of Grade” form. All grade changes, including the changing of an incomplete
“I” grade, are processed using the grade change form. Forms are available in the academic
Department offices and in the Registrar’s Office. The completed form should be signed
by the instructor and routed to the Unit Head and College Dean for approval and signature
prior to submission to the Registrar. The procedure should be expedited by all parties.
Then, with the appropriate authorization, the Registrar’s Office will change the grade
on the student’s official record and will distribute copies of the corrected grade
report to the student, Unit Head and Dean.