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Policy 3106 – Gift Receipting and Acknowledgment

Effective Date: 8/26/2000

Responsible Office: Vice President for University Advancement


Receipts are issued for every gift received regardless of the size of the gift, subject
to the exceptions listed below. Donors receive both a printed receipt and a letter
of thanks from the Foundation. University colleges and other units are notified by
the Foundation of gifts designated to their areas; some unit heads also send letters
of thanks to the donors.

The Receipt and the Foundation’s letter of thanks are generally sent within forty-eight
hours of the receipt of the gift. Receipts include such information as the date, donor’s
name, address, identification number, and gift allocation. Donors of gifts up to $1,500
receive a letter of thanks from the Vice President for University Advancement and
the Executive Director for University Advancement; donors of gifts of $1,500 and more
receive letters of thanks from the President of the University.

Standard receipts may not be issued in the following circumstances:

  1. The standard receipt is usually not sent for gifts-in-kind. Donors receive an official
    letter of acceptance from the Foundation.
  2. The standard receipt may not be issued for gifts which must be valued by independent
    appraisal, including closely-held securities, real estate, mineral interests, and
    other special gifts. Donors receive an official letter of acceptance from the Foundation.