Policy 4105 – Facilities Usage Policy

Revision Date:  5/22/2009 

Responsible Office: Associate Vice President for Administration and Facilities 

Louisiana Tech University facilities and properties are utilized to fulfill the primary mission of the University. Beyond the traditional instruction, research, public service, and athletic-related activities, certain University facilities and properties are made available for use by recognized student organizations through a reservation system operated by the Student Development Office, Division of Student Affairs (Reservation Form available in the Student Development Office). Procedures and policies for student use of facilities and properties are established by the Division of Student Affairs and coordinated with the University department having primary oversight of the specific facility or property. All scheduling of facilities and properties must be made through the Student Development Office at least 48 hours prior to the event. To maintain safety, security, and order, to ensure orderly scheduling of campus facilities, and to preclude conflicts with academic and curricular activities, Louisiana Tech University reserves the right to limit such activities by the following regulations regarding time, place, and manner of such activities.

In order to fulfill its public service mission, Louisiana Tech University may allow the use of certain facilities and properties by public and non-public groups provided there is not a conflict with University scheduled events and that the usage and event does not detract from the University’s mission. In addition, the University requires all non-university groups to provide proof of liability insurance, an indemnification agreement, and cost reimbursement sufficient to cover the operational cost of the facilities or property utilized. Proof of liability insurance and the indemnification agreement must be filed and approved by the Student Development Office before any facility or property can be approved for outside use.

The Student Development Office will coordinate the scheduling and use of University facilities and properties directly with the department responsible for the specific facility or property. Because of the uniqueness of each facility, scheduling needs, etc., the department having oversight for each facility will establish usage policies and charges specific to their facility and property. Charges for usage are to be sufficient to cover the cost for use of the particular facility and must be paid in advance unless satisfactory arrangements are made in advance for direct billing to a responsible party. Collections for usage charges are to be made by the department having oversight of the facility and must be promptly deposited with the Cashier, Office of the Comptroller. Invoices will b issued by the department having oversight of the facility and will be processed and collected through the Comptroller’s Office. Louisiana Tech University reserves the right to reduce or waive facilities and property charges where a compelling public or University need or interest is served. For example, emergency shelter for hurricane evacuation or other disasters, high school graduation ceremonies, certain high school academic or athletic events, or charitable events.

The University Space Utilization Committee will periodically review policies and charges related to usage of University facilities and properties and will make recommendations to the President.

Computer Activities Listing

A listing of major activities on campus is available in the Student Center Office. Any major activity that is properly registered will be listed on this calendar.

Specific Facilities

The Facilities Usage Policy and information concerning specific facilities and contact individuals can be accessed from the Office of the Provost or the Louisiana Tech website (https://www.latech.edu/administration/academic-affairs/).