LIFE ON CAMPUS

Using the Housing Portal (for incoming freshmen only)

When accessing the housing portal, please use the latest two versions of the following browsers:

  • Google Chrome
  • Mozilla Firefox
  • Apple Safari
  • Microsoft Edge

Housing Application How To Video for Incoming Freshmen

  1. Follow the link to the Louisiana Tech housing portal. Enter your User Name (Campus Wide ID Number) and click  “Retrieve/Forgot Password”.  The password to access the system will be sent to your Louisiana Tech email address, which is given to you once you are admitted to the University.  You must be admitted and have your CWID before you can apply for housing.  Once the password has been retrieved from your email, you will enter your User Name and Password.  Then, you will receive a prompting to change your password to a password of your preference.  Please keep your username and password in a secure location.  If you have issues accessing your Louisiana Tech email, please contact the Computing Center’s Help Desk so they may assist at 318-257-5300.  All correspondence from the Residential Life office will be sent to the Louisiana Tech email address.
  2. Click on “Application” at the top of the menu bar. Select the term in which you are applying and click “Save & Continue”.
  3. Click “Continue” on the bottom of our welcome page. once you have reviewed the information.  Pay close attention to thee application schedule.
  4. Verify that your personal profile information is correct.  Click “Save & Continue”.
  5. Complete the Emergency & Missing Person Information with details regarding whom to contact  in the case of an emergency or if we need to consult with someone regarding your location.  Click “Save & Continue”.
  6. Complete the Special Housing Request if needing specific housing accommodations.  Clicking “yes” to this question does not guarantee accommodation requests’ approval.  Please note that all requests should originate in the Office of Disability Services.   Click “Save & Continue”.
  7. Respond to the roommate survey to reflect your personal preferences.  Answer as honestly as possible.  This  survey can assist you in searching for roommates  with similar preferences.  Click “Save & Continue”.
  8. The roommate-matching portion of the online housing portal will be available only after you pay the $150 nonrefundable Part 1 application fee.  You can begin searching for compatible roommates, invite students to live with you, and accept or decline roommate requests.  However, you will only be able to search among students the have also paid Part 1 of the application fee.  The date and time in which you will be able to select your housing is determined by the date and time in which you complete the Part 1 app fee step.
  9. Complete the Web Profile page to provide, during the roommate search process, information that may  be viewed by other students.  Make sure the “include in Search” box is checked so that you are visible to others during the search process.  If you know of a student you would like to live with next year, ask him/her for their screen name.  You can search for this particular person by their screen name and request them as a roommate directly.
  10. Welcome to the Roommate Finder Page. While on the main page of the roommate finder, you will see a variety of ways to search for potential roommates and be able to view those roommates who are both suggested and have been accepted.
    • Suggested Roommates: Based on your answers in the roommate survey portion of the application, those listed in this area were determined to be the most compatible. To consider those listed as possible roommates, you may want to “view” their profile and/or “send a message” through the system. You can also click to “request” them as a roommate. If you do so, the student will receive a message through the system letting them know that you have requested them as a roommate. You can only requests up to three roommates at a time. If you send out three requests, one will need to decline your request or you will need to cancel the request to be able to send out another request.
    • Messages: You will see notice at the top right hand corner if you have a message. Messages are sent to communicate when someone accepts or declines your roommate request or when someone invite you to be their roommate. You may also receive a message from others who want to know more about you before inviting you to be their roommate.
    • Search for Roommates: There are several ways in which you can search for potential roommates including the following:
      1. Search for roommates by details: If you already know whom you want to room with, you can enter their screen name to find them and ask them to be your roommate. Only students who have completed the application steps and paid the application fee will be visible in your search. You may also search by descriptive words and age.
      2. Search for roommates by profile questions: If you would like to see only those students who answered the same on their survey, you may use this option to narrow down your search. This enables you to place greater emphasis on specific roommate survey questions.
      3. Browse matching roommates:  While the suggested roommates list only shows your top matches, browsing your matching roommate list enables you to see a greater amount of potential roommates.
    • Requested Roommates: A student will appear in this section once you send them a request to room with you. The student will stay in this section until they have either accepted or declined your request. Just a reminder that you will also receive a message once the student responds to your roommate request.
    • Accepted Roommates:  A student will appear in your “accepted roommates” list if you sent a request to room with the student and they accepted.  You will only be able to assign an accepted roommate to the room with you during the room selection process.
  11. Once you gain access to the room selection step (a time slot will be given to you in which this step becomes available to you), you may select a room/apartment.  If your preferred roommate has confirmed and accepted your roommate request, you may select their housing space for them within your same room or apartment as long as  they are not already assigned a space.  Please note that the system does not automatically pull in or assign you with  your preferred roommates – you must do this even if and only if they are confirmed accepted roommates. Please see the steps below on how to select a room both with and without a roommate preference.
  12. Once you confirm your room, you will be directed to a page that enables you to sign the Housing Agreement/Lease.  Please review this information carefully before typing your Campus Wide ID number in the field at the bottom of the page, which serves as your signature of agreement to the terms/lease.  You may print the page for your records.  To complete this page, click “I agree to the University Housing Contract Terms & Conditions.”  Please contact our office at housing@latech.edu if you have any questions regarding your application status.

  13. All students must confirm their booking/assignment by paying a booking fee of $100 after selecting a room/apartment.  This is considered Part 2 of the app fee.  You may pay this immediately after  booking  a room or before the  scheduled  deadline.  Please  see  the  first year student application schedule to be reminded of this  deadline.  If a student fails to make pay their $100 Part 2 app fee by the  stated deadline, his/her booking/assignment will be removed or deleted.  The student will still have access to select another room space on campus but loses the previously selected space and may not be reassigned to that space should it  become unavailable.

Using the Portal to Select a Room: With a Roommate Preference

Step 1:  Log into the online housing portal by typing in your username (Campus Wide ID number) and your password (this was emailed to you at the time that you first entered the portal).

Step 2:  Click on “Application” at the top red menu bar.  Select the academic year term.  Click “Save & Continue”.  At this time, you will be directed to the last step that you previously completed.

Step 3:  Click on “Room Selection” at the top gray status bar.  This step will only be visible once you are granted access.  If you hover over the step, it should denote when you will receive access.  If you are not able to access the step yet, you will not be able to click on it.

Step 4:  Once the “Room Selection” step is accessible to you, click on it to begin the process of choosing a room.  A list of residence halls and apartments that are available to you will be shown on the page.  Click on any of the halls/apartments in the list to see the room availability and a description of details regarding that specific option.

Step 5:  Once you have determined which building you would like to reside in (we recommend speaking to your accepted roommate and doing this prior to your room selection appointment), you will click on that building preference and a list of all rooms will appear.  To select a room, click on the room, which will then become highlighted.  Click “Save & Continue” at the bottom of the page.

Step 6:  Next, you will be able to see the specifics of your selected room.  The 3/3 next to the building and room number shows that there are a total of 3 beds in the room and none have already been reserved.  (If you see 1/2 next to a building, this means that there are a total of 2 beds in the room and 1 has already been assigned.  If you try to reserve a space for both you and your accepted roommate, this room would not be an option, as there are not enough beds available.)  Please make sure you click on those rooms/apartments that have enough space available to accommodate your accepted roommate(s).

Please remember that you will only be able to assign those students into your room who are listed in your “Accepted Roommates” list.  Also, the student cannot already have an assignment in the portal.   The system will not automatically assign a roommate to your space even if they are accepted.  

Step 7:  To choose the room in which you selected, you will click on the room to highlight it and click “Save & Continue”.

Step 8:  At this time, you will assign bed spaces to both you and your accepted roommate.  Select a bed space by clicking on an available space next to the “My Bed” designation.  Again, only your “Accepted Roommates” will be visible on this page.  You will also assign a bed space to your roommate.  You can assign more than one roommate into your room if appropriate bed spaces are available.  You have five minutes to complete this step.  If you do not complete the assignment before five minutes, you will need to start all over and the unassigned spaces will not be held for you or your accepted roommate.  If you click “Reserve Beds” before you assign your  roommate space, you will not be able to return to this step and assign your roommate.  Once you have successfully assigned yourself and your roommate, click “Reserve Beds” at the bottom of the page.

Step 9:  Once you click “Reserve Beds” you will be directed to a “Confirm Room” step in the top gray status bar.  This step will give you valuable information regarding your reservation.  You may want to verify by clicking “Application Status” directly above the top gray status bar.  This page contains the current status of your application, lists room reservation details and occupancy information regarding your reservation.  Please contact our office at housing@latech.edu if you have any questions regarding your application status.

Step 10:  Please note that the accepted roommates, whom you invited to live with you, will need to log in to their portal to confirm the room in which you assigned them.  Once they have accepted your request to become roommates, they give you the ability to assign them into a space.  Assigning a roommate means that the roommate cannot choose another living space in the portal – only confirm the space that you assigned them.  Should your accepted roommate decide not to reside where you assigned him/her, our office would need to be contacted to complete a room assignment change on our end.  A student cannot have multiple assignments in the portal.

Step 11:  Once you confirm your room, you will be directed to a page that enables you to sign the Housing Agreement/Lease.  Please review this information carefully before typing your Campus Wide ID number in the field at the bottom of the page, which serves as your signature of agreement to the terms/lease.  You may print the page for your records.  To complete this page, click “I agree to the University Housing Contract Terms & Conditions.”  Please contact our office at housing@latech.edu if you have any questions regarding your application status.

Step 12:  All students must confirm their booking/assignment by paying a booking fee of $100 after selecting a room/apartment.  This is considered Part 2 of the app fee.  You may pay this immediately after  booking  a room or before the  scheduled  deadline.  Please  see  the  first year student application schedule to be reminded of this  deadline.  If a student fails to make pay their $100 Part 2 app fee by the  stated deadline, his/her booking/assignment will be removed or deleted.  The student will still have access to select another room space on campus but loses the previously selected space and may not be reassigned to that space should it  become unavailable.

Using the Portal to Select a Room: Without a Roommate Preference

Step 1:  Log into the online housing portal by typing in your username (Campus Wide ID number) and your password (this was emailed to you at the time that you first entered the portal).

Step 2:  Click on “Application” at the top red menu bar.  Select the term for which you are applying.  Click “Save & Continue”.  At this time, you will be directed to the last step that you previously completed.

Step 3:  Click on “Room Selection” at the top gray status bar.  This step will only be visible once you are grated access.  If you hover over the step, it should denote when you will receive access.  If you are not able to access the step yet, you will not be able to click on it.

Step 4:  Once the “Room Selection” step is accessible to you, click on it to begin the process of choosing a room.  A list of residence halls and apartments that are available to you will be shown on the page.  Click on any of the halls/apartments in the list to see the room availability and a description of details regarding that specific option.

Step 5:  Once you have determined which building you would like to reside in (we recommend doing this prior to your room selection appointment), you will click on that building preference and a list of all rooms will appear.  To select a room, click on the room, which will then become highlighted.  Click “Save & Continue” at the bottom of the page.

Step 6:  Next, you will be able to see the specifics of your selected room.  The 3/3 next to the building and room number shows that there are a total of 3 beds in the room and none have already been reserved.  (If there is a 1/2 next to the building and room number, there are a total of 2 beds in the room and 1 of the beds has already been reserved.)

Step 7:  To choose the room in which you selected, you will click on the room to highlight it and click “Save & Continue”.

Step 8:  At this time, you will select a bed space in the room that you chose.  Bed spaces that are available at the time will be shown in the drop down menu.  Select a space and click “Reserve Beds”.  Just a reminder that this is a timed step!  You have five minutes to complete this process before the room shows as available again to someone else who may be trying to reserve at the same time.  If time expires on you, you will need to start over and the space may not be available again.

Step 9:  Once you click “Reserve Beds” you will be directed to a “Confirm Room” step in the top gray status bar.  This step will give you valuable information regarding your reservation.  You may want to verify by clicking “Application Status” directly above the dray status bar.  This page contains the current status of your application, lists room reservation details and occupancy information regarding your reservation.  If you did not have a preferred roommate, you may see who is assigned to live with you and view their profile from this step.

Step 10:  Once you confirm your room, you will be directed to a page that enables you to sign the Housing Agreement/Lease. Please review this information carefully before typing your Campus Wide ID number in the field at the bottom the page, which serves as your signature of agreement to the terms/lease.  You may print the page for your records.  To complete this page, click “I agree to the University Housing Contract Terms & Conditions”.  Please contact our office at housing@latech.edu if you have any questions regarding your application status.

Step 11:  All students must confirm their booking/assignment by paying a booking fee of $100 after selecting a room/apartment.  This is considered Part 2 of the app fee.  You may pay this immediately after  booking  a room or before the  scheduled  deadline.  Please  see  the  first year student application schedule to be reminded of this  deadline.  If a student fails to make pay their $100 Part 2 app fee by the  stated deadline, his/her booking/assignment will be removed or deleted.  The student will still have access to select another room space on campus but loses the previously selected space and may not be reassigned to that space should it  become unavailable.

Freshmen Housing Options for 2020-2021:

**Some spaces within these locations may not be available.**

University Park Phase 1 Options: Caruthers A and B

University Park Phase 2 Options: Neilson A and B

Park Place Options: Jenkins B, C, and D

All of Legacy Park Apartments and Aswell and Dudley Suites are designated for incoming freshmen as well.  All traditional halls (Graham, Dudley, Aswell, Adams, Mitchell and Cottingham) are predominantly reserved for incoming freshmen, while some rooms in each may be  held for returning students.

Please note that all first floor freshmen apartments in University Park Phase 1, Phase 2 and Park Place are hybrid apartments  – 2 residents per bedroom.  All other freshmen apartments in these locations are designated 1 resident per bedroom.