Check Out Information

Check Out Procedures

A student may check out of his/her residence hall or apartment at any time throughout the academic year and move into a new room.  Also, anyone graduating or resigning from the University will need to check out of his/her residence hall or apartment.  The resident assistant within your building or apartment complex can assist you in the check out process!  There are two ways that a student may opt to check out.  First, a student can choose to check out by contacting a resident assistant to make an appointment.  The resident assistant will accompany the resident to the room and will physically check the room/apartment for damages by comparing the condition on arrival to the condition on departure per the inventory inspection the resident should have completed in the housing portal upon move-in.  After a visual check of the room for cleanliness and damages, the staff member will complete a check out form and give a copy to the student for his/her records.

The second option is for the student to complete an express check out at his/her convenience but prior to leaving campus.  An Express Check-out form can be picked up from the Residential Life office or from a resident assistant.  Once the student has moved all belongings out of the room and cleaned, he/she completes the express check-out form, seals the key in the attached envelop and drops the key envelop/check-out into a locked blue box located at the front desk of the residence hall or in the laundry rooms at the apartments.  The resident can also drop off the Express Check out in the Residential Life office during business hours only.  In this case, rooms/apartments are checked for damages and cleanliness after the student leaves campus.  Students are assessed any damage or cleaning fees after move out and the charges will be placed on the student’s account or a bill mailed to the student. Any student checking out at the end of a quarter must do so before the halls close, which is typically noon following the last day of classes.  If a student fails to do so on time, he/she will incur late check out charges.  If a student leaves without checking out, he/she will incur improper check out charges as well as a charge for not turning in the key/fob. **Checking out of a campus location does NOT constitute a release from the lease.   A student may check out at any time but, if the student is enrolled (not resigned or graduated from the University), the charges will be assessed to the student’s account.  There is no option to be released from a lease.

End of Year/Spring Quarter Check Outs

Information regarding end of year check outs will be emailed out to residents during the latter part of Spring quarter.  Resident Assistants in the halls and apartments will have duty hours posted in which someone is available to assist a resident with a check out the last week of classes.  Duty hours will be emailed to residents as well as posted in the halls or on the RA’s doors.  ALL non-graduating students have until noon on the day following the last day of class to complete check out procedures.  If you are graduating, you will have until noon the day after graduation. Any student requiring special accommodations must be approved by a Coordinator and will be charged appropriate to the request.  The only students that may be approved to stay later are those students who are enrolled in Summer courses. Any questions regarding the end of year check out process should be directed to your resident assistant or the Residential Life office.