LIFE ON CAMPUS
Check Out Information
Check Out Procedures
A student may check out of his/her residence hall or apartment (**must be approved to do so through the lease release process**) at any time throughout the academic year. The resident assistant within your building or apartment complex can assist you in the check out process! There are two ways that a student may opt to check out. First, a student can choose to check out by contacting a resident assistant to make an appointment. The resident assistant will accompany the resident to the room and will physically check the room/apartment for damages by comparing the condition on arrival to the condition on departure per the room condition card, which was completed by the student during move-in. After a visual check of the room for cleanliness and damages, the staff member will complete a check out form and give a copy to the student for his/her records. The second option is for the student to complete an express check out at his/her convenience but prior to leaving campus. An Express Check-out form can be picked up from the Residential Life office or from a resident assistant. Once the student has moved all belongings out of the room and cleaned, he/she completes the express check-out form, seals the key in the attached envelop and drops the key envelop/check-out into a locked blue box located at the front desk of the residence hall or in the laundry rooms at the apartments. In this case, rooms/apartments are checked for damages and cleanliness after the student leaves campus. Students are assessed any damage or cleaning fees after move out and the charges will be placed on the student’s account or a bill mailed to the student. Any student checking out at the end of a quarter must do so before the halls close, which is typically noon following the last day of classes. If a student fails to do so on time, he/she will incur late check out charges. If a student leaves without checking out, he/she will incur improper check out charges as well as a charge for not turning in the key/fob. **Checking out of a campus location does NOT constitute a release from the lease. Students must receive an approval to be released from their lease before charges are removed from the student’s account. A student may check out at any time but, if the student has not been approved to get out of his/her lease, the charges will be assessed to the student’s account.
The deadline for submitting the lease release form each quarter is as follows:
- To be released for Fall 2020 – Applications due by August 7th at 5pm
- To be released for Winter 2020 – Application due by November 13th at 5pm
- To be released for Spring 2021 – Application due by February 19th at 5pm
This form must be submitted for review 2 weeks before you wish to be released. The committee typically meets on Mondays to review applications. However, schedules can change and meetings rescheduled.
End of Year/Spring Quarter Check Outs
Information regarding end of year check outs will be emailed out to residents during the latter part of Spring quarter. Resident Assistants in the traditional residence halls as well as at the apartments will have duty hours posted in which someone is available to assist a resident with a check out. Duty hours for the apartments will be emailed to residents. Duty hours for the residence halls will be posted at the front desk of each hall. ALL students have until noon on the day following the last day of class to complete check out procedures. Any student requiring special accommodations must be approved by a Coordinator and will be charged appropriate to the request. The only students approved to stay later are those students who are enrolled in Summer courses. If a student is living on campus for the summer quarter, he/she will need to move to the summer housing hall or their 12-month leased apartment. All check-ins to this new assignment and check out of the old assignment must be completed by noon on the date following the closing of the halls/apartments for Spring quarter – for students living with us for the summer only. Specific dates will be sent by email. Any questions regarding the end of year check out process should be directed to your resident assistant or the Residential Life office.