Guidelines for graduates and guests
Order duplicate diplomas
Application for Graduation
Deadline to apply for graduation: For Winter 2023-2024, apply by Friday, December 15, 2023.
You MUST complete an Application for Graduation. The Application for Graduation is to be submitted to your academic department by the Friday of the third week of the quarter you intend to graduate. This initiates the degree audit process and begins the records preparation and diploma ordering process to prepare for your graduation. Your academic record will be reviewed along with your degree plan (plan of study). If there is a problem, your academic department or dean’s office staff will contact you. Please see the University Catalog under which you are graduating to review academic and residency requirements for associate, baccalaureate, masters, and doctoral degrees. The catalog also contains the criteria for conferral of the baccalaureate degree with Latin honors. If you miss the deadline, see your Academic Dean for their determination as to whether you can be added late to the degree-candidate list. Their deadline is no later than Friday of the fifth week of the quarter.
Application for Graduation – in absentia
All degree candidates are expected to attend the ceremony. If circumstances make this impossible, you are required to file a request for conferral of your degree in absentia. In addition to submitting the Application for Graduation, you will need to complete the Absence from Commencement Request Form*. Sign it and send it to the address on the form (also listed below). If you wish to have your diploma mailed to you, you will need to include a $10.00 mailing fee with the Absence from Commencement request form. (The $10.00 mailing fee covers items sent within the United States only.) Address your letter to:
P.O. Box 3155
Ruston, LA 71272
The Undergraduate/Graduate Certificate Completion Form
If you are completing an Undergraduate or Graduate Certificate program, you must complete the Certificate Completion Form* and turn it in to your department before Friday of the third week of the quarter you intend to finish. This initiates the certificate program audit process leading to production of the Undergraduate/Graduate Certificate and award of the certification. If you miss the deadline, see your Academic Dean for their determination as to whether you can be added late to the certificate-candidate list. Their deadline is no later than Friday of the fifth week of the quarter.
If you will be taking a course at another school during your final quarter, we will need to have verification from that school of your final grade in the course before you will be allowed to participate in commencement ceremonies. You will be allowed to participate in the graduation ceremony ONLY if your dean’s office certifies you as eligible to graduate. Further, we must receive the official transcript from the other school before you can obtain your diploma.
* To sign electronic documents, you can download the free Adobe Acrobat Reader.