Military Mobilization

As a result of the terrorist attacks, the United States has called members of the National Guard and the Reserves to active duty and has reassigned regular active duty Armed Forces members to other duty stations. Students and their family members are being directly impacted at the University by this call to service.

Numerous regulations and policies have been modified as a result of this military mobilization. There are numerous valid categories that the Board’s provisions allow for these modifications. These include the student being ordered to active duty in support of a local, state, regional, or national emergency (e.g. local flood or tornado relief, hurricane relief, “9-11” support, etc.). Another valid category would be ordered to active duty in support of an ongoing national effort such as Operation Enduring Freedom.

Summer encampment, annual training, and monthly drill are not included in the rules since these are planned and budgeted for a year in advance and aren’t considered “mobilizations/activations”. The orders will specify the purpose of the military duty. The reporting dates on the orders are important because they establish which “option” the student is eligible for.

Active Duty military members are NOT covered under these Board provisions. They must be processed using the regularly established Resignation policy and procedures.

To resign from the University, a student obtains a resignation card from the Registrar’s Office, obtains the applicable signatures listed in the instructions, and returns the card to the Registrar’s Office with a copy of his/her military orders. A resignation is not official until the resignation card is on file in the Registrar’s Office.

As part of the official resignation process, a student must obtain a signature from the Financial Aid Office. Students who have been awarded and/or are receiving Federal Financial Aid must obtain the last date of attendance from each instructor before submitting the resignation card to the Financial Aid Office for a signature.

The Comptroller’s Office will receive notification of the resignation and determine the percentage of refund that the student may be eligible for based on the date of resignation and the valid categories for mobilized military students. Sometimes the refund due the student will offset the federal financial aid funds that may have to be returned due to the Return of Title IV funds calculation. The Return of Title IV funds calculation is required by the federal government and there is no provision for waiver.

Students who receive Federal Financial Aid should read the Financial Aid Resignation Procedures to find out how this affects your federal financial aid and the Return of Title IV funds policy. Students who have received federal loans should contact their lender to determine their options while on active military duty.

When the student completes his/her tour of duty and plans to return to Louisiana Tech University, he/she will need to complete a new application for Admission. For additional information, contact the Admissions Office at 318.257.3036.